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General information

Name
Project Assistant - Bacau
Date
Monday, July 20, 2026

Description & Requirements

Tasks
  • Preparing project correspondence and quality-related documentation according to the instructions of the Project Manager, as well as registering and archiving documents in the company’s internal systems.
  • Drafting letters and/or responses to correspondence based on the instructions of the Project Manager.
  • Filing, archiving, maintaining, and ensuring the proper storage of all project-related documents, as well as distributing them to relevant stakeholders.
  • Assisting in the preparation of internal and external reports, work progress statements, and documentation for regular project meetings under the direct guidance of the Project Manager.
  • Ensuring effective internal communication and organization within the project management team.
  • Attending work meetings and preparing meeting minutes.
  • Maintaining continuous communication with the Technical and Commercial Departments at headquarters and ensuring the timely transmission of information and original documents.
  • Providing support to the Technical Department in the preparation of procedures and payment applications submitted to the Client.
  • Providing support in preparing the Construction Book documentation and site records/minutes for critical construction stages.
  • Supporting execution teams in preparing work schedules and timesheets.
  • Ensuring office protocol and availability of project site supplies (stationery, water, coffee, etc.), obtaining the necessary approvals, and issuing related purchase orders.
  • Collaborating with other departments to ensure the timely completion of assigned tasks.